How We Fixed Our Meeting Chaos

Whats up whats uppp!

Why you're getting this: I'm sharing some tools and approaches we use at Sidetool and personally. I think you'll find them useful.

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Here's what I've been working with lately:

How We Turned Meetings Into Action

Your business has meetings, my business has meetings

Every business has meetings.

The thing is that, sometimes, they're a waste of time.

We've all been there, listening to someone talking without understanding what we are supposed to do next

And when the meeting ends, no one knows what to do or what was assigned to whom.

That meeting was for nothing.

So, we decided to sit down and find a way to make our meetings productive and clear

Here's what we came up with.

Meeting Notes

We've been using this app called Granola to take our meeting notes.

It takes notes and transcribes whatever is being said in a clear way, real helpful for being focused on the meeting while taking notes that make sense.

It adds useful data about who said what, what needs to be done and when,

useful.

Once you have notes, you pass to

Transcription

We pass the transcript to Warp, (this app that connects everything that we use) and ask it to output action items with owners.

This way we make sure everyone knows exactly who has to do what and when.

And I just paste that transcript that Warp gave me into the Slack project channel.

And that's it.

It seems short and easy, because it is.

You can check out the apps here:

See for yourself.

We went from confusing and unclear meetings to a productive workflow where everyone knows what they have to do.

The AI puts out exact quotes, so there's no room for confusion.

There are no more:

"I thought you were doing that"

"I didn't get that, I'm sorry"

You have to teach the AI how you work.

At my first try I just asked: "summarize this meeting".

And got a pretty decent summary, but it was useless for work.

So I did the job and built a Warp folder that:

This took a few iterations, but now it works every time. Teach the AI once, use it forever.

(Reply if you want the files we are using, happy to share)

This is the same as last week: AI helping us to focus on the important things.

With this workflow we eliminate the noise and the confusion that gets in the way of work.

(you could probably automate Warp-Slack. Haven't bothered, less than 30 seconds is just fine)

Try it out and let me know how it goes.

-Ed

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